成功的校园活动需要注意细节和提前计划. In order to aid you in the event planning process and make sure your event runs as smoothly as possible, 我们制作了以下的资源指南:

• 活动策划清单 更新(12/2021)
• 主持校园演讲的礼仪

除了这些指南之外，所有活动策划者都应该查看 言论自由政策 and be aware of all other campus and departmental policies that may apply to their events.

学生活动高峰会

学生活动高峰会 exists to create better communication and support for student planners during the programming proposal process. 峰会有三个目的:

1. Address over-saturation of competing student events during peak dates and times.
2. Ensuring student planners are equipped with the right resources to include logistical details, 设备租赁, 人员配备和保安, AV设备及技术支持, 餐饮和确认与供应商的法律合同/条款, 演讲者, 和演员.
3. The event Summit Committee serves as the approving body for student-planned events, 一旦所有后勤细节解决，就提供正式批准, 才能寻求CCSGA的资金支持.

参加学生活动和峰会的选择:

1. 学生 are welcome to come to 学生活动高峰会 early in the planning process for complex events, 以便从小组中获得建议和指导. To schedule an appointment to discuss an upcoming event, email Crystal Hurtado (churtado@femdomcenter.com).
   • Taste of the World, the NASU Powwow, Dance Workshop, and Llamapalooza are all good examples of this. Student planners of these events begin attending SES meetings months prior to the event in order to ask the group 什么 dates OR spaces may work best for such large events that have complex needs and special requirements as well as make sure these events are working within campus protocols and policies (such as COVID-19).
2. Most often students are invited by email to come to 学生活动高峰会 after submitting a room reservation request; while the room request process only requires 10 day advance notice, the sooner room requests are submitted the more support Student Event Summit and CCSGA are able to provide.

成分:

学生活动高峰会 is a weekly meeting with key campus partners that provide and execute services at student events. 这些合作伙伴包括: 

• 设施活动设置:克里斯·希金波坦
• AV设置:Louis Knox
• 校园安全:Pete Zeitz或Cathy Buckley
• 校园活动 & 学生生活:Edwin Hamada和Erica Perry-Tuitel.
• 如果是户外活动，理由:约翰·尼科尔斯
• 如果要喝酒或参加宴会—— 餐饮
• If the venues are requested: Justine Square for the Robson Arena, Shaylan Quinn for Cornerstone.
• If city permits or policies are in play: Colorado Springs Police Department Campus Representative
• 如果需要卫生设施:Jay Jeanneret，索迪斯 

结构:

• 学生活动峰会于每周二下午12:30- 2:00在Worner 213举行
• Event planners will either be contacted by Crystal Hurtado to schedule an appointment or should proactively email Crystal to set up an appointment.
• The organization program coordinator/representative is to remain in waiting area until their event is called on the agenda; while waiting the event rep should complete the pre-Summit 活动策划清单.
• 学生组织协调员/代表简要介绍他们的活动(谁, 什么, 当, 在哪里, 为什么, & how) and has an opportunity to ask questions or make additional requests for support.
• Approval consideration is based on the level of preparation and progress made by the student org planners and their members to include:
  • 资金是否已获得足够的资金?
  • 安全 & 风险管理安全计划是否切合实际和适当? This can involve a combination of professional staff from the College and 工作人员Pro security guards, 该计划必须得到校园安全部门的批准. 取决于事件的性质, participants may be required to sign waivers and event planners are expected to be partners in mitigating risk at their event.
  • AV: AV是否能够提供所需的视听设备和人员?
  • 活动设备设施是否能提供所需的桌子、椅子、舞台等? If not, is the event planner able to provide extra funding to rent items from an outside vendor? 设施是否有时间和资源在工作时间内进行设置? 如果没有，活动策划者是否能够提供额外的资金来支付加班费?
  • 对校园空间的影响: Does the venue manager feel comfortable about the potential impact to the space? Will the space be able to be adequately cleaned before the next event in that venue?
  • 学生组织/策划人员的承诺程度: Are they able to keep up with the demands of event planning at this time or have they fallen behind in their task list?
• 在不批准的情况下, we usually offer the opportunity for the student to change the date or location of their proposed event.
• Approved events are marked as confirmed in the CC 事件 Management system so that events can be adequately tracked and service orders can be generated.

预订房间

It is the student organization's responsibility to reserve a space at least 10 days before anticipated event - this means that the student makes the request and 接收确认 空间是可用的. Student planners are not to enter any contract or agreement until a space for the event is secured and they have participated in and be granted approval by STUDENT EVENT SUMMIT.

当你预定场地时, 您还可以添加来自特定部门的服务订单(支持/设备):AV, 事件, 等.). For a step-by-step guide on how to reserve a room and input service orders, click 在这里. 

请注意 学生无权签订合同 - persons authorized to sign contracts are college officials: 校园活动 Director, and/or 教师/工作人员 Advisor (after confirmation that an event is approved via 事件 Summit). If CCSGA funding is used in full or in part to satisfy a contract - a copy of the contract must be provided for budget reconciliation.